Executive Assistant

Salwa, Kuwait

Full Time

British International for Education

Mid Level

Executive Assistant (Local Contract)

Job Summary

As one of our Executive Assistant's, you will play a pivotal role in supporting the senior management team with a wide range of administrative, organisational, and strategic tasks. Ideally, you will have experience working in a British school environment, allowing you to bring an understanding of the unique requirements and culture associated with the British education system.

Key Responsibilities

Providing comprehensive administrative support to the senior management team, including diary management, correspondence, and scheduling meetings
Organizing and preparing agendas for leadership meetings, taking minutes, and following up on actions
Acting as the first point of contact for internal and external stakeholders on behalf of the senior leadership team
Managing confidential information with discretion, ensuring compliance with school policies and regulations
Supporting the senior leadership team with strategic planning, including handling special projects and initiatives
Coordinating travel arrangements and itineraries for the senior leadership team
Assisting with school communications, including liaising with parents, staff, and external partners
Drafting reports, presentations, and correspondence as required
Maintaining efficient electronic and paper-based filing systems

About You

Previous experience as an Executive Assistant, ideally within a British school or education setting
Strong understanding of the British education system and its administrative processes
Exceptional organizational and multitasking skills, with the ability to work efficiently under pressure
Excellent written and verbal communication skills, with a professional and approachable demeanor
High level of proficiency in Microsoft Office (Word, Excel, PowerPoint) and familiarity with school management systems
Ability to handle sensitive and confidential information with discretion
A proactive, problem-solving mindset, with a flexible and adaptable approach to tasks
Strong interpersonal skills, with the ability to build positive relationships with staff, parents, and external stakeholders

Safeguarding

Prospective candidates should submit the details of at least two previous employers as referees which must be their two most recent employers, covering a minimum of four years of employment, or all of their employment if the candidate has less than four years of experience.

If a candidate has only one previous employer, two references can be provided from the same employer.

For candidates in a school where the line manager is providing a reference, the reference must be countersigned by the Head Teacher or Principal.

All successful applicants will be required to undergo an enhanced criminal background check and must provide a detailed residential history for the last ten (10) years.

The British School of Kuwait (BSK) is committed to safer recruitment practices.

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